Cheapest Way to Ship Books in 2024: Rates & Methods Compared

Can I use Media Mail to ship books with supplementary materials like CDs or flash cards?

Yes, you can ship books that include supplementary materials like CDs, DVDs, or flash cards using Media Mail, as long as these materials are incidental to the book and part of the original publication. However, you cannot add separate merchandise or promotional items to a Media Mail package. For example, a textbook with an included study CD is acceptable, but adding a separate notebook or pen would disqualify the shipment from Media Mail rates.

What happens if USPS discovers non-media items in my Media Mail package?

If USPS inspectors discover non-eligible items in your Media Mail package during a random inspection, the recipient will be charged the difference between Media Mail and Parcel Select rates. This additional postage must be paid before the package can be delivered. Additionally, repeated violations could result in penalties or restrictions on future Media Mail use.

How do I ship books to APO/FPO military addresses most economically?

For military addresses (APO/FPO), you can use Media Mail rates, which remain the most economical option. These shipments are treated as domestic mail despite going overseas, and you'll follow the same rules as regular domestic Media Mail. However, you'll need to complete a customs form (PS Form 2976-A) even though it's considered domestic shipping. Delivery times may be longer than standard Media Mail estimates.

Are there any tax deductions available for shipping donated books to charities?

Yes, if you're shipping books to qualified charitable organizations, you can typically deduct both the value of the books and the shipping costs as charitable contributions on your taxes. Keep detailed records of shipping receipts and donation acknowledgments. Organizations like Libraries for Kids and Books for Africa often provide documentation specifically for tax deduction purposes.

What's the best way to ship antique or first-edition books that don't have a set insurance value?

For rare or antique books without a standard market value, start by getting a written appraisal from a qualified book appraiser. Then, use a shipping service that offers declared value coverage, such as USPS Registered Mail or FedEx Custom Critical. Always double-box these shipments, with the inner box wrapped in plastic for moisture protection, and consider adding impact monitors to document any mishandling during transit.