Shipping Frozen Goods: Which Is The Best Carrier?

Virginia Miller

June 14, 2024

In this article

Understanding how to ship frozen foods is an essential component of your internet business if you're sending different kinds of food. Whatever food you sell and transport, it's critical that it arrives in good condition, is fresh, and is free of any potential contamination. Customers and revenue will indeed be lost or can have an impact based on how your food arrives; if it is in poor shape, it might affect one's business real bad.

Before you go too far into the world of selling and sending food, there are a few things you should know about shipping frozen goods by having a quick but in-depth look at how to ensure that your frozen meals arrive in good condition.

How To Properly Package and Ship Frozen Foods

Shipping frozen foods requires special care and packing methods to ensure the items arrive safely at their destination. Here are some best practices for keeping frozen foods frozen during transit:

Use Insulated Containers

Pack frozen items in insulated containers like thick styrofoam coolers or cardboard boxes lined with insulation. The thicker the insulation, the better. Use at least 1-2 inches of insulating material on all sides.

Fill Empty Space

After packing the frozen items, fill any empty space in the insulated container with newspaper, packing peanuts, or bubble wrap. This helps prevent shifting during transit which could compromise the insulation.

Include Cold Packs

For extra cold retention, include frozen gel packs, dry ice, or block ice inside the insulated containers. Follow all regulations and labeling requirements if shipping dry ice. Use 1 pound of gel packs for every 3 pounds of frozen goods.

Wrap Items Individually

Individually wrap or bag each frozen item in plastic wrap, bags, or airtight containers. This protects from condensation and prevents leaking in case of thawing.

Choose Fast Shipping

Select the fastest shipping method possible, like next day air. Transit time should not exceed 30 hours if possible. The less time in transit, the less chance of thawing.

Label Properly

Clearly label the outer container as perishable and frozen. Include safe handling instructions. Alert the shipper that the package contains frozen items and must be kept cold.

Challenges of Shipping Frozen Items

While following proper packaging methods helps, shipping frozen items still poses challenges including:

Temperature Extremes

Hot or cold weather during transit can affect contents even in insulated boxes. Use extra cold packs if transiting areas with extreme heat.

Spoilage

Even with cold packs, contents may still thaw or spoil. Keep transit times short. Alert recipient to inspect package immediately.

Condensation

Temperature fluctuations can cause condensation inside packaging, leading to soggy food items or damaged packaging.

Leaking

Leaks can still occur despite best efforts. Use water-resistant lining inside packaging as an extra precaution.

Shipping Carriers

Here are some tips when using common carriers:

USPS

USPS does not offer cooling services but allows properly labeled and packaged dry ice. Avoid international shipping with USPS.

UPS & FedEx

Both UPS and FedEx work well for frozen items. Take advantage of UPS Temp-Assure program or FedEx cold chain shipping options for specialized handling.

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FAQs

What is the best way to package frozen foods for shipping?

Use insulated containers like thick styrofoam coolers or cardboard boxes lined with 1-2 inches of insulation on all sides. Fill any empty space with packing materials and include gel packs or dry ice if possible.

Should I individually wrap frozen items before packing?

Yes, you should separately wrap or bag each frozen item before packing to protect it from condensation and prevent leaks if the item begins to thaw.

What is the ideal transit time for shipping frozen foods?

The best transit time is under 30 hours. Choose next day air or overnight shipping if available. The shorter the transit time, the less chance of partial thawing.

What risks are there when shipping frozen items?

Main risks are temperature fluctuations leading to spoilage or condensation, potential leaks and spills even in insulated boxes, and issues from extreme outdoor temperatures during transit.

Can I ship frozen items internationally?

You can ship frozen or perishable goods internationally but it is more complex. Ensure you follow all import/export regulations and consider hiring a shipping broker familiar with food transportation compliance.

Is dry ice acceptable when shipping with USPS?

Yes, USPS allows properly labeled and ventilated dry ice packaging for domestic shipments. However, dry ice is prohibited for USPS international parcel shipping.

What special services do UPS and FedEx offer?

UPS has Temp-Assure cold chain shipping. FedEx offers cold chain logistics and conditioning services. Both have systems to continually monitor shipments for temperature, humidity, and other factors.

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